Officer Responsibilities
IAAP Chapter President
Job Responsibilities: Serve as Chief Executive Officer of the chapter; coordinate and oversee all chapter affairs according to the bylaws; act as a spokesperson for and promote the mission and programs of IAAP; motivate and provide leadership and guidance to all members in the chapter; help fulfill the purpose of the organization through membership growth including the retention of existing members, the recruitment of new members and the development of new chapters. This position is mandatory.
Requirement: Must have served as a member of the board previously.
Specific, but not limited to, Job Tasks:
1. Prepares the agenda and meeting decks for the chapter and the board of directors meetings.
2. Preside at all chapter and division meetings and official activities.
3. Work with the treasurer and the board of directors to prepare a proposed budget and oversee the finances of the chapter.
4. Communicate effectively with the division president.
5. Communicate necessary information from the international board of directors, headquarters and the division to chapter members.
6. Stimulate member interest in membership growth through the development of chapter incentive and recognition programs.
7. Ensure and encourage the regular use of IAAP leadership resource materials within the chapter.
8. Represent the chapter at the International Convention, the District Conference and the Division Meeting.
9. Maintain awareness of membership benefits/association programs/activities, and participate when possible.
IAAP Chapter Vice President
Job Responsibilities: Serve as next in command to the chapter president, as Program Chair and as an ex-officio member of the Membership Committee.
Requirement: Must have served as a member of the chapter for one year.
Specific, but not limited to, Job Tasks:
1. Assist the chapter president as needed.
2. Assume the duty of president in their absence.
3. Seek input for specific presenters to contact that the audience may have seen/heard before and would recommend 4. Balance the needs of all members to meet educational expectations.
5. Become familiar with local personalities, speakers, trainers, educators, vendors, businesspersons, and community leaders who might be potential presenters at chapter functions.
6. Contact possible presenters, provide them with current information on the IAAP audience, agree upon the most convenient date, and help them to establish objectives for the session.
7. Prepare a Request for Proposal (RFP) with all the necessary information provided to the presenter: date, time, location (with map), description of audience and anticipated audience numbers, etc.
8. Get the speaker a small token gift if the chapter is not paying an honorarium.
9. Vary the format of presentations to keep interest: lecture, workshop, panel, video, debate, hands-on workshop, demonstration, audio-conference, PowerPoint slide show, etc.
10. Represent the chapter at the International Convention, the District Conference and the Division Meeting
IAAP Chapter Secretary
Job Responsibilities: Maintain all pertinent information of the chapter both internally and externally.
Requirement: Must have served as a member of the chapter for one year.
Specific, but not limited to, Job Tasks:
1. Responsible for the minutes at chapter and chapter board of directors meetings.
2. Responsible for distributing minutes for member approval.
3. Maintains chapter charter, official documents such as bylaws, previous minutes, and division bylaws.
4. Take roll at chapter and board meetings.
5. Communicate correspondence including meeting notices to chapter members and division.
6. Writes correspondence on behalf of the chapter.
IAAP Chapter Treasurer
Job Responsibilities: Serves as Chief Financial Officer of the chapter; coordinates and oversees all chapter financial affairs. This position is mandatory
Requirement: Must have served as a member of the chapter for one year.
Specific, but not limited to, Job Tasks:
1. Responsible for depositing and disbursing monies in accordance with the chapters approved budget.
2. Maintains an accurate accounting of all chapter funds and presents a monthly report to the chapter membership.
3. Prepares semi and annual budget for chapter board review and membership approval.
4. Prepares ‘financial books’ for semi and annual audits.
5. Issues receipts when funds are received.
6. Notifies members of their membership status should they become delinquent in paying their dues.
7. Orders chapter supplies.
IAAP Chapter Director
Job Responsibilities: Serve one-year term. Will be a voting member of the Board of Directors.
Requirement: Must have served as a member of the board previously; shall be elected by the membership from a list of those eligible to serve at time of election of officers.
Specific, but not limited to, Job Tasks:
1. Must attend the July Board meeting and at least one Board meeting per quarter.
2. Perform such other duties which may be assigned by the Chapter or Board of Directors.